Article I

 NAME

The name of this organization shall be the North Carolina Business Education Association, hereinafter referred to as the Association.


Article II

PURPOSE

The purpose of the Association shall be both to promote and to improve the quality of business education at all levels in North Carolina, in the Southern region, and in the nation through membership activities and meetings and through cooperation with the various public and private educational agencies and institutions, with related professional associations, and with business and industry.


Article III

AFFILIATION

The Association shall be affiliated with the National Business Education Association through its regional affiliate, the Southern Business Education Association. The Association shall be committed to the advancement of business education; shall promote the programs and activities of the National and regional associations; and shall provide membership opportunities and promote membership in the National association.


 Article IV

MEMBERSHIP

Section 1. Any person, group, or business organization that is interested in the purpose of the Association shall be eligible for membership.

Section 2. Each person, group, or business organization that is eligible for membership in the Association shall, upon the payment of dues to the Treasurer, be a member of one of the following classes of membership:

A.  Professional: Full- or part-time business educators who are associated with an educational agency or institution in North Carolina. Professional members shall be entitled to all services and privileges extended to members of the Association.

B.  Student: Full-time undergraduate or graduate students who are enrolled in a program of business education in a college or university in North Carolina. Student members shall be entitled to all services and privileges extended to members of the Association.

C.  Retired Professional: Former Professional members who have retired. Retired Professional members shall be entitled to all services and privileges extended to members of the Association.

D.  Associate: Persons who do not meet the criteria for Professional, Student, or Retired Professional members shall be entitled to all services and privileges extended to members of the Association except the privileges of voting, holding office, and chairing committees.

Section 3. Upon the signed recommendation of three members of the Association, and by a three-fourths ballot vote of the Board of Directors, honorary membership can be conferred upon any person who has made a significant contribution to business education or to the Association. Honorary members shall be entitled to all services extended to members of the Association, but they shall have none of the obligations, such as the payment of dues. Honorary members shall not be entitled to the privileges of membership.

Section 4. The Board of Directors, by a three-fourths vote, may create additional classes of membership when existing classes are inadequate to serve the best interests of the Association.

Section 5. Services provided by the Association to its members shall include the official publication of the Association; the Annual Meeting; and other services, including meetings, workshops, seminars, and special activities which may be approved by the Board of Directors or the Association.

Section 6. Privileges of membership in the Association shall be those of voting, making motions, holding office, chairing committees, and serving on committees.

Section 7. The membership dues shall be paid annually as determined by the Board of Directors.


 

 

 

 

Article V

DUES AND FISCAL OPERATION

Section 1. Membership dues for each class of membership shall be determined by the Board of Directors.

Section 2. Changes in membership dues shall take effect at the beginning of the next membership year.

Section 3. The fiscal year of the Association shall be September 1 through August 31.

Section 4. Only monies which have been budgeted shall be disbursed without the approval of the Finance Committee and the Board of Directors. Approved money shall be disbursed by the Treasurer only upon receipt of bills and properly executed vouchers approved and signed by the President.

Section 5. An annual audit report shall be prepared for adoption by the Board of Directors.


Article VI

OFFICERS

Section 1. The officers of the Association shall be a President, a President-Elect, and a Vice President for Membership, a Secretary, a Treasurer, an Immediate Past President, and an Executive Director. Officers shall be Students, Professional or Retired Professional members of the Association. They shall perform the duties prescribed by these bylaws and by the parliamentary authority adopted by the Association, and they shall perform other duties which may be assigned by the Board of Directors.

Section 2. The President shall have been a member of the Association immediately preceding nomination and a member of the Board of Directors for at least two of the preceding five years. The President shall:

A.  Preside at the Annual Meeting and all special meetings of the Association and at all meetings of the Board of Directors and the Executive Committee;

B.  Appoint all committees except the Audit and Nominating committees, subject to the approval of the Executive Committee;

C.  Appoint a Parliamentarian;

D.  Serve as a member of the Finance Committee;

E.  Serve as an ex-officio, nonvoting member of all other committees, except the Audit and Nominating committees, and of the board of each regional unit; and

F.  Represent the Association at annual conventions of the National Business Education Association and the Southern Business Education Association.

Section 3. The President-Elect shall have been an active member immediately preceding nomination and a member of the Board of Directors for at least one of the preceding five years. The President-Elect shall succeed to the office of President at the expiration of the President's term of office. In the event that the President should be absent, or the office of President should become vacant between elections, the President-Elect shall preside, if present, or shall fill the vacancy for the unexpired term. The President-Elect shall:

A.  Serve as chairperson of the Program of Work Committee;

B.  Serve as a member of the Finance Committee; and

C.  Serve as an ex-officio, nonvoting member of all other committees except the Audit and Nominating committees.

D.Serve as an ex-officio member of the Program of Work and Annual Meeting Arrangement Committees.

Section 4. The Vice President for Membership shall have been an active member immediately preceding nomination.The Vice President shall:

A.  Serve as the Membership Director

B.  Serve as chairperson of the Membership Committee; and

C.  Serve as a member of the Finance Committee.

Section 6. The Secretary shall have been an active member immediately preceding nomination. The Secretary shall prepare and disseminate, in cooperation with the Executive Director, all minutes to the Executive Committee, the Board of Directors, and the Association.

Section 7. The Treasurer shall have been an active member immediately preceding nomination and a member of the Board of Directors for at least one year. The Treasurer shall:

A.  Serve as the chair of the Finance Committee and an ex-officio member of the Membership Committee;

B.  Serve on the Registration Committee for the Annual Meeting and have general responsibility for the finances of the Association;

C.  Prepare written financial reports to the executive Committee, the Board of Directors, and the Association;

D.  Work with the Executive Director and the Chairperson of the Membership Committee in maintain complete, accurate, and permanent membership records of the Association; and

E.   Deliver all financial records to the Chairperson of the Audit Committee no more than thirty days following the close of the fiscal year.

F.   Serve a two-year term.

Section 8. The Immediate Past President shall serve for a term of one year on the Board of Directors and the Executive Committee following the term served as President of the Association. In the event that the office of Immediate Past President should become vacant between elections, the President shall delegate the responsibilities of this office to another past president of the Association. The Immediate Past President shall:

A.  Serve as Chairperson of the Past Presidents' Committee;

B.  Serve as a member of the Finance Committee; and

C.  Serve as an ex-officio, nonvoting member of the Program of Work Committee.

Section 9.Removed in entirety

 

Section 10. The Executive Director shall be elected by a three-fourths ballot vote of the Board of Directors and, if possible, shall be employed by the Board under contract for remuneration. The Executive Director shall serve for a term of not more than three years but shall be eligible for re-election. The qualifications and duties of the Executive Director shall be set forth in a job description which shall be developed by the Executive Committee and reviewed annually by the Board of Directors.

Section 11. Officers shall submit written annual reports to the President and the Executive Director by a date specified by the President and shall present their reports to the Association at the Annual Meeting.

Section 12. All officers except the Executive Director and the Treasurer shall be elected to serve for one year or until their successors are elected. Their terms of office shall begin on September 1 of the year following their election at the Annual Meeting.

Section 13. No member shall hold more than one office at a time; and no member, except the Executive Director and Treasurer, shall be eligible to serve more than two consecutive terms in the same office.

Section 14. In the event that any office, except that of President or Immediate Past President, should become vacant between elections, the Executive Committee shall elect an individual to fill the vacancy for the unexpired term. An individual elected to fill a vacancy in the office of President-Elect shall not succeed automatically to the office of President, but procedures for the next regular election of officers shall include a provision of the election for a President.

Section 15. All officers, except the Treasurer, shall deliver to their successors, immediately after retiring from office, all files and materials which are the property of the Association.

Section 16. The Parliamentarian shall possess knowledge of parliamentary law and procedure and shall be experienced in the operation of organizations. The Parliamentarian shall:

A.  Advise the President, other officers, committees, and members on matters of parliamentary procedure; on the Interpretation of these bylaws and other rules; on the work of the Board of Directors, Executive Committee, officers, and committees; and on the planning of the Annual Meeting as it relates to the actual transaction of business;

B.  Serve as an ex-officio, nonvoting member of the Bylaws, and Election committees; and

C.  Perform other related duties which may be assigned by the President.


Article VII

BOARD OF DIRECTORS

Section 1. The Board of Directors shall be composed of the officers of the Association, and the Immediate Past President; the Chairperson of standing and special committees; and the State Representative to Southern Business Education Association. Ex-officio, nonvoting members shall be the Executive Director; the Parliamentarian; the Chief Consultant of the Business and Office Education section, Division of Vocational education; North Carolina Department of Public Instruction; and the Head of the Business Education program area, North Carolina Department of Community Colleges.

Section 2. The Board of Directors shall have full power and authority over all affairs of the Association except those which specifically are reserved in these bylaws to the Association or to persons or groups within the Association. As part of its duties and responsibilities, the Board shall:

A.  Elect the Executive Director;

B.  Elect the Nominating and Audit committees;

C.  Adopt the annual budget of the Association and for the Annual Meeting;

D.  Approve all supplemental requests for expenditures;

E.   Adopt the annual audit report;

F.   Review proposed amendments to the bylaws and determined those to be presented to the Association for consideration;

G.  Review proposed resolutions and determine those to be presented to the Association for consideration;

H.  Consider all recommendations of committees before they are presented to the Association;

I.   Approve requests for affiliation of local units of the Association;

J.   Adopt policies and procedures as needed for the establishments and operation of regional units of the Association;

K.  Create additional classes of membership when deemed necessary;

L.   Create additional standing, special, and ad hoc committees when deemed necessary, and

M.  Recommend changes in membership dues when deemed necessary.

Section 3. Unless otherwise directed by the Board, three regular meetings of the Board of Directors shall be held, at the call of the President, as follows: in the fall, following the Annual Meeting; in February; and prior to the Annual Meeting.

Section 4. Special meetings of the Board of Directors may be called by the President, with the approval of the Executive Committee, and shall be called upon the written request of five voting members of the Board.

Section 5. Notice of all meetings of the Board of Directors shall be given at least fourteen days in advance of the date for which the meeting is called.

Section 6. A majority of the voting members of the Board shall constitute a quorum at all meeting of the Board of Directors, provided that three members are elected officers other than Directors.

Section 7. At the request of the President, a vote of the Board of Directors may be taken by mail, by telephone or electronically, in the case of an emergency. Such vote shall have the force and effect of a vote taken at a meeting. The Secretary shall maintain an accurate record of all such votes, which shall be presented for ratification by the Board at its next regular meeting.

Section 8. No member shall have more than one vote at a meeting of the Board of Directors.

Section 9. Voting by written proxy shall be allowed at meetings of the Board of Directors.


Article VIII

EXECUTIVE COMMITTEE

Section 1. The Executive Committee shall be composed of the President, the President-Elect, and the Vice President for Membership, the Secretary, the Treasurer, and the Immediate Past President. The Executive Director and the Parliamentarian shall serve as ex-officio, nonvoting members.

Section 2. The Executive Committee shall act for the Board of Directors between meetings of the Board and shall report to the Board all business transacted by the Committee since the last meeting of the Board. The Executive Committee shall be subject to the orders of the Board of Directors, and none of its acts shall conflict with action taken by the Board.

Section 3. The Executive Committee shall:

A.  Determine the duration, date, and place of all meetings of the Board of Directors and the Association;

B.  Approve the agenda for all meetings of the Board of Directors;

C.  Approve or ratify appointments, as required in these bylaws;

D.  Appoint a person(s) to serve as a member of DPIís Planning Committee for the Summer Conference and NCBEA Annual Meeting;

E.   Serve as the governing board of all publications of the Association.

F.   Consider requests for affiliation and the proposed bylaws submitted by prospective regional units; and

G.  Perform other duties which may be assigned by the Board of Directors.

Section 4. Regular meetings of the Executive Committee shall be held, at the call of the President, immediately following the Annual Meeting and immediately preceding all regular meetings of the Board of Directors.

Section 5. Special meetings of the Executive Committee may be called by the President as deemed necessary to carry out the work of the Committee.

Section 6. A majority of the voting members of the Executive Committee shall constitute a quorum at all meetings of the Committee.

Section 7. At the request of the President, a vote of the Executive Committee may be taken by mail or by telephone in the case of an emergency. Such vote shall have the force and effect of a vote taken at a meeting. The Secretary shall maintain an accurate record of all such votes, which shall be presented for ratification by the executive Committee at its next regular meeting.


Article IX

NOMINATIONS AND ELECTIONS

Section 1. A Nominating Committee of three members shall be elected by the Board of Directors. This committee shall nominate at least one candidate for each office to be filled at the Annual Meeting of the Association and shall prepare the ballot. This committee shall report to the Board of Directors and at the Annual Meeting.

Section 2. Before the election of officers at the Annual Meeting, additional nominations from the floor shall be permitted.

Section 3. The officers shall be elected by ballot at the Annual Meeting of the Association. In the event that there is but one candidate for each office, the Secretary may cast the ballot of the assembly.

Section 4. An Election Committee of at least three members shall be appointed by the President, subject to the approval of the Executive Committee. This committee shall distribute, collect, and count the ballots and shall report the vote.

Section 5. Election of officers shall be by a majority of voting members present and voting at the Annual Meeting.


Article X

MEETINGS

Section 1. Unless otherwise directed by the Board of Directors, the Annual Meeting of the Association shall be held on or before the first Friday in September. The duration, time, and place shall be determined by the Executive Committee.

Section 2. Special meetings of the Association may be held upon the approval of three fourths of the voting members of the Board of Directors. The duration, time, and place shall be determined by the Executive Committee.

Section 3. Written notice of annual or special meetings of the Association shall be delivered in person or by mail to each member entitled to vote at such meeting not fewer than thirty days before the date of the meeting. Notice in an official publication of the Association may serve as written notice, provided that the publication is sent to all members entitled to vote.

Section 4. It shall be the purpose of the Annual Meeting to:

A.  Receive annual reports of the officers, standing and special committees, and regional units;

B.  Elect officers for the ensuing year;

C.  Elect the State Representative to the Southern Business Education Association, when applicable;

D.  Elect representatives to the leadership conference held during the annual convention of the Southern Business Education Association;

E.   Act on proposed amendments to the bylaws and other rules which the Association may adopt;

F.   Act on resolution, recommendations, and other business items presented to the assembly, and

G.  Fulfill other needs deemed necessary by the Association or the Board of Directors.

Section 5. A majority of the registered voting members present shall constitute a quorum at all annual and special business meeting of the Association.

Section 6. The voting members at any annual or special business meeting of the Association shall be persons who are registered and who are Professional or Retired Professional members in good standing.

Section 7. Expenses of the Annual Meeting shall be defrayed by a registration fee to be paid by all members and other persons attending the Annual Meeting. The amount of this fee shall be determined by the Executive Committee, subject to the approval of the Board of Directors.

Section 8. No voting by proxy shall be allowed at any annual or special business meeting of the Association.

Section 9. The order of business for the Annual Meeting shall be determined by the Executive Committee and approved at the first business meeting by the voting members of the assembly.

Section 10. The retiring President, Secretary, Treasurer, and Parliamentarian shall approve the minutes of the annual business meeting of the Association.

 

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Article XI

COMMITTEES

Part A - General Information

Section 1. The Board of Directors may create standing, special (continuing), and ad hoc (temporary) committees, in addition to those standing and special committees named in Parts B and C of this article, provided that no committee shall be created to perform an assignment which is the function of an existing office or other committee.

Section 2. Only Professional or Retired Professional members of the Association shall be eligible to serve as chairmen of committees. Professional, Student, Retired Professional, and Associate members shall be eligible to serve as members of committees.

Section 3. The President shall appoint all committees and shall fill all vacancies in committees, subject to the approval of the Executive Committee, except those otherwise provided for in these bylaws.

Section 4. Except as otherwise prescribed in these bylaws, chairmen and members of committees shall serve a term of one year but may be re-appointed or re-elected; however, they shall not be eligible to serve more than three consecutive years on the same committee.

Section 5. The chairmen of all committees shall present written reports to the Board of Directors as requested by the President. They shall submit written annual committee reports to the President and the Executive Director by a date specified by the President and shall present these reports to the membership at the Annual Meetings.

Section 6. The chairmen of standing and special committees shall deliver to their successors, immediately after giving up their duties, all files and materials which are the property of the Association.

Part B - Standing Committees

Section 1. The standing committees of the Association shall be the Finance, Legislation and Resolution, Membership, Program of Work, and Public Relations committees.

Section 2. The Finance Committee shall be chaired by the Treasurer and include the President, the President-Elect, the Vice President for Membership, and the Immediate Past President. The Executive Director shall serve as an ex-officio, nonvoting member. The Finance Committee shall:

A.  Prepare the annual budget for the approval of the Board of Directors at the first meeting of the Board;

B.  Submit supplements to the budget as deemed necessary; and

C.  Approve all financial reports before their presentation to the Association and/or the Board of Directors.

Section 3. The Legislation and Resolutions Committee shall be composed of three members. One member shall be appointed each year for a term of three years, and the Chairpersonship shall be on a rotating basis.  Ex-officio, nonvoting members shall be the President; the President-Elect; the Executive Director; and a Consultant in the Business and Information Technology Education section, Career-Technical Education Division, North Carolina Department of Public Instruction. The Legislation and Resolutions Committee shall:

A.  Establish annually a legislative and information network throughout the state;

B.  Obtain and disseminate information on federal and state legislation, policies, guides, plans, and others items that are of interest to the Association; and

C.  Present written resolutions relating to these or other items for the approval of the Board of Directors.

Section 4. The Membership Committee shall be composed of the Vice President for Membership, who shall serve as Chairperson, and two members. The Secretary, Treasurer and the State Representative to the Southern Business Education Association shall serve as ex-officio members; and the President, the President-Elect, and the Executive Director shall serve as ex-officio, nonvoting members. The Chairperson of the Membership Committee shall serve as an ex-officio member of the registration committee for the Annual Meeting. The Membership Committee shall:

A.  Promote membership in the Association and its regional units and in the National Business Education Association;

B.  Work with the Executive Director and the Treasurer in maintaining complete, accurate, and permanent membership records of the Association; and

C.  Prepare the annual Association directory immediately following the summer membership drive, in cooperation with the Executive Director, and distribute copies of this directory as directed by the President.

Section 5. The Program of Work Committee shall be composed of the President-Elect, who shall serve as Chairperson, and four members. The Vice President for Membership shall be an ex-officio member. Ex-officio, nonvoting members shall be the President; the Immediate Past President; the Executive Director; the State Representative to the Southern Business Education Association; and a Consultant of the Business and Information Technology Education section, Career-Technical Education Division, North Carolina Department of Public Instruction. The Chairperson of the Program of Work Committee shall serve as an ex-officio, nonvoting member of the Annual Meeting Committee. The Program of Work Committee shall:

A.  Implement the annual program of work of the Association previously approved for the current year; and

B.  Plan a coordinated annual program of work of the Association for the ensuing year.

Section 6. The Public Relations Committee shall be composed of a Chairperson and two members. The President, the President-Elect, and the Executive Director shall be ex-officio, nonvoting members. The Chairperson of the Public Relations Committee shall be an ex-officio, nonvoting member of the Annual Meeting Program and Publications committees. The Public Relations Committee shall keep the media, the professional journals and other publications, and the public informed of all newsworthy activities of the Association.

Part C - Special Committees

Section 1. The special committees of the Association shall be the Audit, Bylaws, Summer Conference Annual Meeting Arrangements and Program, Election, Nominating, Past Presidents', and Publications Committees.

Section 2. The Audit Committee shall be composed of a Chairperson and two members, all of whom shall be elected by the Board of Directors. The Audit Committee shall:

A.  Audit the Treasurer's records at the close of the fiscal year;

B.  Send copies of the audit report, to be adapted by the Board of Directors, to the President and the Executive Director no later than sixty days following the end of the fiscal year.

Section 3. The Bylaws Committee shall be composed of a Chairperson and two members. The President, the Executive Director, and the Parliamentarian shall be ex-officio, nonvoting members. The Bylaws Committee shall:

A.  Review and edit the bylaws annually; and

B.  Present recommendations and/or written proposed amendments to the bylaws, when necessary, for the approval of the Board of Directors at the summer meeting of the Board.

Section 4. The Summer Conference Annual Meeting Arrangements and Program Committee shall be composed of a Chairperson and additional members as needed to meet with the state Department of Public Instruction Career-Technical Education Division. This committee shall assist in conference planning to include the Annual Meeting of NCBEA at the CTE Summer Conference. The Chairperson of this committee shall have attended at least three annual meetings and should have executive ability and a thorough knowledge of the Association. The Conference Arrangements Committees and its support committees shall:

A.  Coordinate the arrangements for the Annual Meeting, in accordance with plans made by the Annual Meeting Arrangements and Program Committee and DPI; and

B.  Present reports and provides other assistance as requested by the President.

Section 5. The Election Committee shall be composed of a Chairperson and at least two members. The President, the President-Elect, the Executive Director and Parliamentarian shall be ex-officio, nonvoting members. The Election Committee shall carry out the duties prescribed in Article IX, Section 4, of the bylaws.

Section 6. The Nominating Committee shall be composed of a Chairperson and two members, all of whom shall be elected by the Board of Directors. The Nominating Committee shall carry out the duties prescribed in Article IX, Section 1, of these bylaws.

Section 7. The Past Presidents' Committee shall be composed of the three most recent past presidents of the Association who are members in good standing, including the Immediate Past President, who shall serve as Chairperson. The President, the President-Elect, the Executive Director, and all other past presidents who are members in good standing shall serve as ex-officio, nonvoting members. The Past Presidents' Committee shall:

A.  Establish further and/or maintain and implement an awards program designed to recognize members who have made significant contributions to the Association and/or business education;

B.  Advise the President; and

C.  Perform other duties which may be assigned by the Board of Directors.

Section 8. The Publications Committee shall be composed of a Chairperson, who shall be the editor-in-chief of the official publication of the Association, and five members. The President, the President-Elect, the Executive Director, the Chairperson of the Public Relations Committee, and the president or designee of each regional unit shall serve as ex-officio, nonvoting members. The Executive Committee shall serve as the governing board of all publications of the Association. The Publications Committee shall publish at least one edition of the official publication of the Association each year. All publications shall stipulate the affiliation of the Association with the National Business Education Association.


Article XII

PARLIAMENTARY AUTHORITY

The rules contained in the current edition of Robert's Rules of Order Newly Revised shall govern the Association in all cases in which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.


Article XIII

AMENDMENT OF BYLAWS

Section 1. These bylaws can be amended at any annual business meeting of the Association by a two-thirds vote, provided that:

A.  Each proposed amendment has been submitted in writing to the President or the Chairperson of the Bylaws Committee and reviewed by the Board of Directors, and

B.  Notice and copies of all proposed amendments have been mailed to all eligible voting members of the Association at least thirty days before the Annual Meeting. Notice in the official publication of the Association shall constitute written notice, provided that the publication is mailed to all members entitled to vote.

Section 2. In the event either that a proposed amendment to these bylaws is presented too late for the procedure prescribed in Section 1 of this article to be implemented, or that a properly presented proposed amendment is not approved by the Board of Directors for presentation to the Association, these bylaws can be amended at any annual business meeting of the Association by a unanimous vote, provided that the following three steps have been completed at a business meeting held at least one day preceding the business meeting at which the vote on adoption of the amendment is taken:

A.     The proposed amendment has been presented in writing to the secretary;

B.     The proposed amendment has been read to the assembly;

C.     The proposed amendment has been approved for consideration by the assembly by a majority vote.